Email Signature management
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Has anyone used a good system for managing the look of email signatures?
We use o365 for email with a mix of users on the web app and the local outlook client install. We've had a standardized signature for a while now but it was just something we taught users how to do for themselves. The bosses are wanting to have a solution where it can be centrally managed now.
I found this from just googling but don't know if it is any good :
https://www.exclaimer.com/email-signature-software
Thanks
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I use the on prem version of Exclaimer. In combination with group policy, no more rogue signatures. Definitely recommend.
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At my last job we used Exclaimer for both on-prem and Office 365. It worked fairly well.
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I use CodeTwo for many things.
I just headed over there to get On-Prem to Office365 migration licenses and saw they have a centrally managed sigs tool for O365.
Have a look, I hope it helps guide you......
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I've never considered using a software to manage email signatures before. This certainly seems like something I'd have wanted to use in the past.
Even when providing a template to people to create their signature, reading is difficult.
Followed the directions, now my hands in the blender
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@JasGot said in Email Signature management:
I use CodeTwo for many things.
I just headed over there to get On-Prem to Office365 migration licenses and saw they have a centrally managed sigs tool for O365.
Have a look, I hope it helps guide you......
This is what our parent company decided on for our O365 tenant. It makes it quite easy to have a consistent signature for everyone on the tenant, as long as you designate them as a sender in the CodeTwo management app.
A couple of minor "issues" with it that I have found so far:
- To manage signatures, you need to install a ClickOnce app - there doesn't appear to be a web-based signature management portal
- Once a user is designated as a sender, CodeTwo will automatically assign them a license the first time they send a message. If you later remove that user from your O365 tenant, or remove their Exchange license, the CodeTwo license remains assigned. You need to periodically use the "Reset license count" button in the CodeTwo admin settings panel to free up licenses and have CodeTwo automatically start assigning them to users again. There is no way to remove just a single license assignment.
- If all of your CodeTwo licenses are already assigned to users, any additional users will not have a signature added to their messages, with no notification to the user. For example, you have 50 CodeTwo licenses, but have designated 52 users as senders in the management app. The first 50 users who send messages will be assigned a CodeTwo license, and the remaining 2 will simply not have signatures added. I don't know if a notification is sent to the account / subscription administrator, as our parent company's MSP handles that part.
Despite the above, I would hate to go back to manual email signature management. CodeTwo makes it nice and easy to keep things consistent, saving everyone time.
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For us, a large company, HR sends out a template to copy/paste from their email we add to signature setting.
Never have to worry about it or manage anything until the company logo or your job title changes.
Easiest IMO. Everyone at the company does fine with it that way.
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@Obsolesce said in Email Signature management:
For us, a large company, HR sends out a template to copy/paste from their email we add to signature setting.
Never have to worry about it or manage anything until the company logo or your job title changes.
Easiest IMO. Everyone at the company does fine with it that way.
Lucky, we have very few customers that can handle that.
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@scottalanmiller said in Email Signature management:
@Obsolesce said in Email Signature management:
For us, a large company, HR sends out a template to copy/paste from their email we add to signature setting.
Never have to worry about it or manage anything until the company logo or your job title changes.
Easiest IMO. Everyone at the company does fine with it that way.
Lucky, we have very few customers that can handle that.
