Solved Email server options
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@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
Oh, I'm not saying it'll be free. But at 100+ users, 500GB+ of additional email storage is a trivial cost per user. Sure you might invest $10 per user, every six years, but that's nothing. Like $1.50 a year. Compare to O365 at $48 per year and it is almost background noise.
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@JaredBusch said in Email server options:
@Dashrender said in Email server options:
@JaredBusch said in Email server options:
@Dashrender said in Email server options:
You can't price out an O365 versus Zimbra in apples to apples without tossing in the costs of all of the under lying setup plus the hardware for Zimbra.
I stated those other things most certainly are important to the entire decision. But they have nothing to do with the specific piece of the decision I am gathering information on now, which is the email server itself.
I disagree - for example if the company demands to use Outlook for the client side - and it's know that Zoho has shitty connection to Outlook - that takes Zoho off the table from the get go.
You are conflating things. Yes, what you state is true. No it does not matter in the case specified. The case is strictly a comparison of the email servers.
That information must be known before you can then also apply the other constraints such as client access applications.
OK I guess I see your point - you start with a huge list of acceptable email servers.. then constrain that list based on things like what clients will be used, etc.
OK - you win.
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@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
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@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data. -
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
Oh, I'm not saying it'll be free. But at 100+ users, 500GB+ of additional email storage is a trivial cost per user. Sure you might invest $10 per user, every six years, but that's nothing. Like $1.50 a year. Compare to O365 at $48 per year and it is almost background noise.
Adding storage to an existing SMB VM platform is not something I consider trivial though. My current platform as zero open disk slots - so adding more storage would mean either adding a DAS tray or god forbid a SAN/NAS neither option which is cheap. Likely more than $1000 (100 users * $10/user).
Now at next refresh of the hardware, it will be much easier, and likely less expensive to add that storage. -
@Dashrender said in Email server options:
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
Just put a price on that "help". Does it cost $5, $50, $500?
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@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
Just put a price on that "help". Does it cost $5, $50, $500?
That was basically going to be my response. Could have cost half as much to find the answer.
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@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
Just put a price on that "help". Does it cost $5, $50, $500?
That was basically going to be my response. Could have cost half as much to find the answer.
Yeah, it's actually a good exercise to do. Because either one of you might learn something. You might learn that her email is dirt cheap to keep for 10+ years and complaining about storing it makes no sense. Or she might learn that the time and storage cost of old email is crippling for almost no benefit. Could go either way so good to look and see.
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@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
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@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
Luckily email is really only used by the admin staff and the physicians. The medicals staff have accounts, but it's mainly - I lost this, or that system is down, or Today's drug rep lunch is that.
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@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
Just put a price on that "help". Does it cost $5, $50, $500?
That was basically going to be my response. Could have cost half as much to find the answer.
Yeah, it's actually a good exercise to do. Because either one of you might learn something. You might learn that her email is dirt cheap to keep for 10+ years and complaining about storing it makes no sense. Or she might learn that the time and storage cost of old email is crippling for almost no benefit. Could go either way so good to look and see.
Good point here. I did find out that User A (from my reply to Dash) took 1.5 hours to find an email from 6 years ago (all to say, "I told you so.") . She couldn't understand how I viewed it as a waste of company dollars.
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@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
Just put a price on that "help". Does it cost $5, $50, $500?
That was basically going to be my response. Could have cost half as much to find the answer.
Yeah, it's actually a good exercise to do. Because either one of you might learn something. You might learn that her email is dirt cheap to keep for 10+ years and complaining about storing it makes no sense. Or she might learn that the time and storage cost of old email is crippling for almost no benefit. Could go either way so good to look and see.
Well, in our case, because I limit the rest of the staff so severely, the cost is next to nothing. I don't complain about her 20+ Gigs of email, not really.
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@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
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@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
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@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
I kinda do something like this about once a year when I get in discussion with my boss. I give her a rundown on how much costs in paper and toner we save by using encrypted email along with a fax server, then add up how much storage has increased because of numerous saved emails (multiple attachments and such), along with multiple downloads of the same files in the file shares storage.
My users save files like people save photos. Lets take 100 of the same shot to make sure we get the right one, but don't delete the 99 others. It doesn't cost much, its basically free. I explain its cheaper than paper storage but gets costly when you have to scour for over an hour to find the actual document/email/attachment you need within the 1000's of duplicated files left in your folders.
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@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
I kinda do something like this about once a year when I get in discussion with my boss. I give her a rundown on how much costs in paper and toner we save by using encrypted email along with a fax server, then add up how much storage has increased because of numerous saved emails (multiple attachments and such), along with multiple downloads of the same files in the file shares storage.
My users save files like people save photos. Lets take 100 of the same shot to make sure we get the right one, but don't delete the 99 others. It doesn't cost much, its basically free. I explain its cheaper than paper storage but gets costly when you have to scour for over an hour to find the actual document/email/attachment you need within the 1000's of duplicated files left in your folders.
What encrypted email solution did you find that you save money over other options? Most of the ones I looked at were like $6/user/month, that's a nearly impossible mountain of cost for me to climb over with printing costs.
We moved to paperless faxing (for receipt anyway) ages ago, so that cost is mostly gone already.
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@Dashrender said in Email server options:
@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
I kinda do something like this about once a year when I get in discussion with my boss. I give her a rundown on how much costs in paper and toner we save by using encrypted email along with a fax server, then add up how much storage has increased because of numerous saved emails (multiple attachments and such), along with multiple downloads of the same files in the file shares storage.
My users save files like people save photos. Lets take 100 of the same shot to make sure we get the right one, but don't delete the 99 others. It doesn't cost much, its basically free. I explain its cheaper than paper storage but gets costly when you have to scour for over an hour to find the actual document/email/attachment you need within the 1000's of duplicated files left in your folders.
What encrypted email solution did you find that you save money over other options? Most of the ones I looked at were like $6/user/month, that's a nearly impossible mountain of cost for me to climb over with printing costs.
We moved to paperless faxing (for receipt anyway) ages ago, so that cost is mostly gone already.
Well, we use Barracuda Email Security Service and it comes with it. It is not the best solution but it works for our clients. Basically, it uses Barracuda's webmail that uses TLS and AES256 for data at rest.
https://www.barracuda.com/landing/upgradefrommxlogic/secure-email-delivery
With BESS and ATP added it comes out to about $1.5 per user/mo.
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@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@scottalanmiller said in Email server options:
@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
I kinda do something like this about once a year when I get in discussion with my boss. I give her a rundown on how much costs in paper and toner we save by using encrypted email along with a fax server, then add up how much storage has increased because of numerous saved emails (multiple attachments and such), along with multiple downloads of the same files in the file shares storage.
My users save files like people save photos. Lets take 100 of the same shot to make sure we get the right one, but don't delete the 99 others. It doesn't cost much, its basically free. I explain its cheaper than paper storage but gets costly when you have to scour for over an hour to find the actual document/email/attachment you need within the 1000's of duplicated files left in your folders.
What encrypted email solution did you find that you save money over other options? Most of the ones I looked at were like $6/user/month, that's a nearly impossible mountain of cost for me to climb over with printing costs.
We moved to paperless faxing (for receipt anyway) ages ago, so that cost is mostly gone already.
Well, we use Barracuda Email Security Service and it comes with it. It is not the best solution but it works for our clients. Basically, it uses Barracuda's webmail that uses TLS and AES256 for data at rest.
https://www.barracuda.com/landing/upgradefrommxlogic/secure-email-delivery
With BESS and ATP added it comes out to about $1.5 per user/mo.
I can't trust barracuda - for the same reason I can't trust lenovo - just to many skeletons in the closet - plus the ridiculous notion that using an app to manage their firewall makes it more secure than using HTML.
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@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@scottalanmiller said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
@pmoncho said in Email server options:
@Dashrender said in Email server options:
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@Dashrender said in Email server options:
Now fine, you said you have some existing hardware that you can use for it, but will be replacing it in a year or two - that cost should definitely be added in.
Should factor, for sure. But it is often super cheap. Zimbra or MailCow use very few resources compared to something like Exchange. The per user cost gets super low in most cases. If you want a top end cost, price it out on Vultr, Digital Ocean, or Linode and see what it would cost that way. It'll be "low". And running it on your own will always be way less. So its super conservative.
Interesting. My issue on my VM platform is storage - I don't have a 500 GB+ left over to offer all 100 of my users 5+ GB
I wish I could get my 5+ GB users to understand how useless their email hoarding is. Half the emails they keep for 8+ years are irrelevant to anything today.
Sadly, my boss constantly likes to point out how she found an email from 8 years ago that helped her today.
The reality is - I knew email would be a huge storage sink if I didn't squash it from day one. Normal users get 500 Megs - yep, 1/2 gig for mail. Admins get 1 Gig, Drs get unlimited, but most live in well under 1 Gig.
My boss has the largest mailbox at 6 Gig currently along with 4 PSTs different points where we've removed old data from the live mailbox. She likely has well over 20 Gigs of email data.I tried to do the same thing until the boss tells me, let User A have more, then the word spread. Complain to the boss and then boss tells me. My arguments fall on deaf ears and I have to comply with the request.
I get that from time to time - But then I tell the boss - hey, if you keep this up, I'm going to need to spend $1000 to add more storage, it's kinda an all or nothing... i.e. you make me up two more users, and I'll be spending that $1000. That makes them stop and ponder if those people really need more space.
That is why I would like to get to O365. If the boss sees the recurring bill, she will see the light.
I mean, who the heck needs multiple 800KB PDF attachments from Medicaid about a new entry into their online manual? Uhhhh, its an online manual, you can search it anytime you like until you retire. Much easier to search the Medicaid manual vs our email.
You can always create your own billing sheet to break down where money is going.
I kinda do something like this about once a year when I get in discussion with my boss. I give her a rundown on how much costs in paper and toner we save by using encrypted email along with a fax server, then add up how much storage has increased because of numerous saved emails (multiple attachments and such), along with multiple downloads of the same files in the file shares storage.
My users save files like people save photos. Lets take 100 of the same shot to make sure we get the right one, but don't delete the 99 others. It doesn't cost much, its basically free. I explain its cheaper than paper storage but gets costly when you have to scour for over an hour to find the actual document/email/attachment you need within the 1000's of duplicated files left in your folders.
What encrypted email solution did you find that you save money over other options? Most of the ones I looked at were like $6/user/month, that's a nearly impossible mountain of cost for me to climb over with printing costs.
We moved to paperless faxing (for receipt anyway) ages ago, so that cost is mostly gone already.
Well, we use Barracuda Email Security Service and it comes with it. It is not the best solution but it works for our clients. Basically, it uses Barracuda's webmail that uses TLS and AES256 for data at rest.
https://www.barracuda.com/landing/upgradefrommxlogic/secure-email-delivery
With BESS and ATP added it comes out to about $1.5 per user/mo.
I can't trust barracuda - for the same reason I can't trust lenovo - just to many skeletons in the closet - plus the ridiculous notion that using an app to manage their firewall makes it more secure than using HTML.
I understand. I have my own issues with vendors also.
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Limiting email storage to save a few dollars on storage is a small cost saving for the IT department but a HUGE cost for the business. How many important emails are lost when the inbox is full? How much time is wasted by the employees when they have to go trough emails and decide what they want to keep?
This is just one example of IT working against the interest of the business. You save $100 in one end but pay $1000 somewhere else.
It's somewhat ridiculous letting users have say 1GB of email storage when their freaking phone has 30 or 60 times as much storage. 1000 users each storing on average 10GB of data will fit on one tiny little 10TB disk. 1000 users each spending 30 minutes deleting old emails will cost a lot more than the storage.
