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    Exchange Online Migration From POP3

    Scheduled Pinned Locked Moved IT Discussion
    emailpstexchangepop3
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    • ?
      A Former User
      last edited by

      i'd create new profiles with the exchange plan and just import the pst's. you can also just use the @domain.onmicrosoft.com address for the migration and setup forwarders at your pop provider for the time being.

      1 Reply Last reply Reply Quote 0
      • JaredBuschJ
        JaredBusch
        last edited by

        @Dashrender
        Setting up a new outlook profile is a waste of time in a staged migration. That is why I just add an exchange account to the current profile.
        You will be receiving mail at the pop address until the MX records are transferred and propagated. If you make a new profile and only import the pst, how are you supposed to keep checking the pop3 otherwise.

        If you forward the pop3 at the host as @Hubtech suggested, then that would change that and make it feasible.

        ? DashrenderD 2 Replies Last reply Reply Quote 0
        • ?
          A Former User @JaredBusch
          last edited by

          @JaredBusch said:

          @Dashrender
          Setting up a new outlook profile is a waste of time in a staged migration. That is why I just add an exchange account to the current profile.
          You will be receiving mail at the pop address until the MX records are transferred and propagated. If you make a new profile and only import the pst, how are you supposed to keep checking the pop3 otherwise.

          If you forward the pop3 at the host as @Hubtech suggested, then that would change that and make it feasible.

          yep. and then all you've gotta do is make the final mx changes to flow ALL mail to exchange and finito!

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          • DashrenderD
            Dashrender @JaredBusch
            last edited by

            @JaredBusch said:

            @Dashrender
            Setting up a new outlook profile is a waste of time in a staged migration. That is why I just add an exchange account to the current profile.
            You will be receiving mail at the pop address until the MX records are transferred and propagated. If you make a new profile and only import the pst, how are you supposed to keep checking the pop3 otherwise.

            If you forward the pop3 at the host as @Hubtech suggested, then that would change that and make it feasible.

            In both our situations you have to visit the workstations twice. Though in my setup all email from the time you touch the pc the first time starts arriving in your O365 account. One of my steps when making the new profile is to have the Outlook client connect to the POP3 account and through the Outlook client upload it to your O365 account.

            How do POP3 servers handle forwarding email to another server? would the mail split into the appropriate mailboxes?

            ? JaredBuschJ 2 Replies Last reply Reply Quote 0
            • ?
              A Former User @Dashrender
              last edited by

              @Dashrender said:

              @JaredBusch said:

              @Dashrender
              Setting up a new outlook profile is a waste of time in a staged migration. That is why I just add an exchange account to the current profile.
              You will be receiving mail at the pop address until the MX records are transferred and propagated. If you make a new profile and only import the pst, how are you supposed to keep checking the pop3 otherwise.

              If you forward the pop3 at the host as @Hubtech suggested, then that would change that and make it feasible.

              In both our situations you have to visit the workstations twice. Though in my setup all email from the time you touch the pc the first time starts arriving in your O365 account. One of my steps when making the new profile is to have the Outlook client connect to the POP3 account and through the Outlook client upload it to your O365 account.

              How do POP3 servers handle forwarding email to another server? would the mail split into the appropriate mailboxes?

              It forwards the mail to whatever address you push it to. you'd have to set a forwarder for each individual account. lik-a-dis
              Capture.PNG

              DashrenderD 1 Reply Last reply Reply Quote 0
              • DashrenderD
                Dashrender @A Former User
                last edited by

                @Hubtech said:

                It forwards the mail to whatever address you push it to. you'd have to set a forwarder for each individual account. lik-a-dis
                Capture.PNG

                Does that add to the header? What happens when you reply to those types of emails?

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                • scottalanmillerS
                  scottalanmiller @Dashrender
                  last edited by

                  @Dashrender said:

                  You can go there if you want to use Network Solutions as your DNS provider.

                  I recommend keeping your Registrar, DNS Host and Web Host as three discrete entities. Seen way too many companies get screwed by rolling all of their "checks and balances" into one company.

                  Your Registrar should be managed by the CEO or board, not IT. DNS should be IT only, no access by the business. This is important separation of duties even for an SMB.

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                  • garak0410G
                    garak0410
                    last edited by

                    This thread will be my only "homework" during my vacation...will come back on the 18th ready to start working on this... 🙂

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                    • DashrenderD
                      Dashrender
                      last edited by

                      @scottalanmiller what was the name of the DNS provider you mentioned recently?
                      I can't find the thread

                      garak0410G 1 Reply Last reply Reply Quote 0
                      • garak0410G
                        garak0410 @Dashrender
                        last edited by

                        @Dashrender said:

                        @scottalanmiller what was the name of the DNS provider you mentioned recently?
                        I can't find the thread

                        Network Solutions

                        DashrenderD 1 Reply Last reply Reply Quote 0
                        • DashrenderD
                          Dashrender @garak0410
                          last edited by

                          @garak0410 said:

                          @Dashrender said:

                          @scottalanmiller what was the name of the DNS provider you mentioned recently?
                          I can't find the thread

                          Network Solutions

                          Not yours - @scottalanmiller suggested one to me a few weeks ago. As you saw in his post a little while ago, he's against having Registrar, DNS and Web hosting done by the same company.

                          scottalanmillerS 1 Reply Last reply Reply Quote 0
                          • scottalanmillerS
                            scottalanmiller @Dashrender
                            last edited by

                            @Dashrender CloudFlare

                            JaredBuschJ 1 Reply Last reply Reply Quote 0
                            • JaredBuschJ
                              JaredBusch @Dashrender
                              last edited by

                              @Dashrender said:

                              In both our situations you have to visit the workstations twice. Though in my setup all email from the time you touch the pc the first time starts arriving in your O365 account. One of my steps when making the new profile is to have the Outlook client connect to the POP3 account and through the Outlook client upload it to your O365 account.

                              In all situations, you will visit the workstation twice, there is no difference there, it seems to make the trips shorter the way I described. When we rolled out a new local Exchange server 3 years ago the existing email was POP3. I ran through both of these scenarios a few times and settled on the one I posted.

                              What is the point of making a new "clean" profile only to add the POP3 account back to it? Just keep the Outlook profile and add the Exchange account for Office 365. You can, if desired tell the POP3 to deliver to the Office 365 inbox at this time and also you could migrate the email, but because you still have a POP3 account in the profile, there is not really much of a point to doing that IMO.

                              1 Reply Last reply Reply Quote 1
                              • JaredBuschJ
                                JaredBusch @scottalanmiller
                                last edited by

                                @scottalanmiller said:

                                @Dashrender CloudFlare

                                Can they do Dynamic A record addressing?

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                                • scottalanmillerS
                                  scottalanmiller
                                  last edited by

                                  Like DDNS? No.

                                  1 Reply Last reply Reply Quote 0
                                  • garak0410G
                                    garak0410
                                    last edited by

                                    Vacation is over and I am spending my Saturday Morning collating the advice in this thread and will post what I come up with and any questions I may have... thanks again everyone,.

                                    JaredBuschJ 1 Reply Last reply Reply Quote 0
                                    • JaredBuschJ
                                      JaredBusch @garak0410
                                      last edited by

                                      @garak0410 Good luck!

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                                      • garak0410G
                                        garak0410
                                        last edited by garak0410

                                        Back at the office, ready to tackle this. @Dashrender and @JaredBusch ...both of you had great suggestions and I've collated the best of both of these into some steps for me to do this week.

                                        So, the first thing to do would be to "pilot" my own email, correct, or at least another one?

                                        And forgive me if I don't understand how the MX records work in reference to this question...if I follow the directions you both provided, I should be able to start with the quick start options on the portal right? They read as this:

                                        quick start
                                        The fast track to getting your pilot or basic deployment running
                                        • Create new users and mailboxes.
                                        • Share documents and collaborate online.
                                        • Use web conferencing and instant messaging.
                                        • Create documents by using Office applications.

                                        In these steps above, when I click NEXT, it does ask me if I want to use onmicrosoft.com or my own domain. Is it safe at this point to use my domain?

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                                        • DashrenderD
                                          Dashrender
                                          last edited by

                                          You can use your own domain (you'll need access to whomever is hosting your DNS for external access to confirm ownership -MS will have you create a record on the DNS server, that verifies that you have access to make changes, and therefore are considered an owner).

                                          FYI/reminder, doing this does not allow delivery of mail to your O365 account, it only allows the possible sending of email from O365 assuming you don't have SPF records that might prevent it.

                                          Once you create your profile on O365, configure your profile as suggested above (either JaredBucsh or my solution will work) and test test test.

                                          garak0410G 1 Reply Last reply Reply Quote 0
                                          • garak0410G
                                            garak0410 @Dashrender
                                            last edited by

                                            @Dashrender said:

                                            You can use your own domain (you'll need access to whomever is hosting your DNS for external access to confirm ownership -MS will have you create a record on the DNS server, that verifies that you have access to make changes, and therefore are considered an owner).

                                            FYI/reminder, doing this does not allow delivery of mail to your O365 account, it only allows the possible sending of email from O365 assuming you don't have SPF records that might prevent it.

                                            Once you create your profile on O365, configure your profile as suggested above (either JaredBucsh or my solution will work) and test test test.

                                            Just so I understand you correctly and beg for your patience, on this O365 wizard where it asks me to use my domain:

                                            o36501.jpg

                                            I can pretty much go steps 1 and 2 safely right now, correct? And then do remaining steps this weekend?

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