SOHO and SMB Cloud Storage Recommendations
-
QUESTION:
Obviously these cloud storage services in the SOHO space have no problem storing the user's own files, and sharing these files out.
How do you deal with files the everyone in the company needs to access? We have GBs worth of files we all use. We throw them on a common folder on the server, and that's that. How do you replicate that in cloud? Also, can you selectively do permissions in the cloud? Say you want the Word Processing people to have full access, and 3 other employees read/write, and everyone else read.
I know you can do this when sharing a link, but that would get annoying having to do it company wide.
-
@BRRABill so we do this one way and we have a customer that does it a different way.
NTG's Approach: We have Sharepoint and that goes to everyone. So the files for "everyone" to see, which are small in size and number, go there. That's the "corporate" data stuff. Things that are really not personal to people. There should be very few of these as there is just rarely a need for everyone to share data of that nature that is not structured.
Client's Approach: We have a large client that has a similar need but does not have Sharepoint and needs to share executables and other file types impractical for Sharepoint. They use some account trickery in ownCloud to make "generic" users and groups that are shared out to everyone. Ends up working like a big generic file share.
-
So, as an example, we do a lot of Word Documents for each study we do.
Questionnaires, letters to respondents, reports, etc..
Right now it's all stored on a local drive. That's the kind of thing you'd put into SharePoint?
How granular are the permissions?
-
Quite granular. Sharepoint is definitely made for that.
-
@BRRABill said:
QUESTION:
Obviously these cloud storage services in the SOHO space have no problem storing the user's own files, and sharing these files out.
How do you deal with files the everyone in the company needs to access? We have GBs worth of files we all use. We throw them on a common folder on the server, and that's that. How do you replicate that in cloud? Also, can you selectively do permissions in the cloud? Say you want the Word Processing people to have full access, and 3 other employees read/write, and everyone else read.
I know you can do this when sharing a link, but that would get annoying having to do it company wide.
You can also do this type of stuff with Alfresco, just another option.
-
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
-
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Good question haha. Give me a minute and I'll let you know
-
@scottalanmiller said:
Quite granular. Sharepoint is definitely made for that.
Great, something else to learn.
(Whispers dammit under his breath.)
-
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Ok so one way is to download it for offline editing. It just locks the file until you upload it back. There's an option to edit with google docs, so I'll try that and see how it works.
-
Ok same thing with Google Docs, it just locks the file.
-
@johnhooks said:
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Ok so one way is to download it for offline editing. It just locks the file until you upload it back. There's an option to edit with google docs, so I'll try that and see how it works.
That's weak
-
@scottalanmiller said:
@johnhooks said:
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Ok so one way is to download it for offline editing. It just locks the file until you upload it back. There's an option to edit with google docs, so I'll try that and see how it works.
That's weak
This is on their cloud hosted, so I can't say what happens if you host it yourself. Does Sharepoint let multiple people edit at once?
-
@johnhooks said:
@scottalanmiller said:
@johnhooks said:
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Ok so one way is to download it for offline editing. It just locks the file until you upload it back. There's an option to edit with google docs, so I'll try that and see how it works.
That's weak
This is on their cloud hosted, so I can't say what happens if you host it yourself. Does Sharepoint let multiple people edit at once?
Yup. That's been a top feature for years. LibreOffice is getting that now too. Google Apps has always had that.
-
@scottalanmiller said:
@johnhooks said:
@scottalanmiller said:
@johnhooks said:
@scottalanmiller said:
Great point. How does Alfresco handle shared file modification (two people editing at the same time?)
Ok so one way is to download it for offline editing. It just locks the file until you upload it back. There's an option to edit with google docs, so I'll try that and see how it works.
That's weak
This is on their cloud hosted, so I can't say what happens if you host it yourself. Does Sharepoint let multiple people edit at once?
Yup. That's been a top feature for years. LibreOffice is getting that now too. Google Apps has always had that.
How does it keep track of versioning that way?
I know Zoho can do that too, I'm kind of surprised Alfresco doesn't.
-
It tracks the changes all over and the idea of saving has mostly gone away.
-
@scottalanmiller said:
It tracks the changes all over and the idea of saving has mostly gone away.
What happens if two people edit at exactly the same time? How does it keep a version of each?
-
The changes are tracked independently.
-
So Alfresco essentially only has the same functionality as checking out a document from sharepoint. I'm testing to see how Zoho does it just for fun.
-
Cool. I've not used Zoho for documents. That will be interesting.
-
@scottalanmiller said:
Cool. I've not used Zoho for documents. That will be interesting.
ya it's pretty nice. Essentially the same functionality as Google Docs, but I just noticed it does have versioning.
