What goes into your documentation
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@nadnerB said:
How do you write your documentation? I mean more along the lines of format, a log, how-to, etc?
I'm having an issue of what do I write up, I don't think I've really done anything special so it is difficult for me to continue with documentation when everything seems to be fairly (very) straight forward. I generally do all my write ups as how-to's, which makes them easy to work with and easy to pass along to someone who may not have the same technical acumen as I do.
Three things that are vital: Words, Pictures and Arrows.
Hopefully all three relate to what you are supposed to be writing about.
hahaha @nadnerB Sir, That's what i did before
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Anyone use video instead of documentation? I thought about doing it, and even got a microphone to use. So if I'm doing a task that I want to document, I just record it as I do it. Then if someone wants to do that task in the future, they can watch me doing it. At the moment, I'm a little self-concious talking into the microphone.
For written documentation, I find the Windows Snipping tool to be brilliant. I snip bits of my screen into a Word doc. I love the highlighter pen feature of Snipping tool.
For users a lot of the time now I'll tell them I'll send them instructions on how to do something, rather than telling them how to do it over the phone or showing them in person. Then I'll document it (with pictures) and e-mail it to them. That way, if another user has the same question (or the same user has forgotten what I already told them), I can just forward the e-mail to them. Over time I've built up quite a decent library of user instructions this way, which I need to get around to putting onto Sharepoint for users to self-serve.
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@Carnival-Boy said:
Anyone use video instead of documentation? I thought about doing it, and even got a microphone to use. So if I'm doing a task that I want to document, I just record it as I do it. Then if someone wants to do that task in the future, they can watch me doing it. At the moment, I'm a little self-concious talking into the microphone.
For written documentation, I find the Windows Snipping tool to be brilliant. I snip bits of my screen into a Word doc. I love the highlighter pen feature of Snipping tool.
Love the Windows Snipping tool, I've actually started using an FOSS utility called Greenshot to grab a lot of my screenshots. Just feels a lot more precise then the snipping tool.
For users a lot of the time now I'll tell them I'll send them instructions on how to do something, rather than telling them how to do it over the phone or showing them in person. Then I'll document it (with pictures) and e-mail it to them. That way, if another user has the same question (or the same user has forgotten what I already told them), I can just forward the e-mail to them. Over time I've built up quite a decent library of user instructions this way, which I need to get around to putting onto Sharepoint for users to self-serve.
This is a great idea, I should really start doing this.
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@coliver said:
@Carnival-Boy said:
Anyone use video instead of documentation? I thought about doing it, and even got a microphone to use. So if I'm doing a task that I want to document, I just record it as I do it. Then if someone wants to do that task in the future, they can watch me doing it. At the moment, I'm a little self-concious talking into the microphone.
For written documentation, I find the Windows Snipping tool to be brilliant. I snip bits of my screen into a Word doc. I love the highlighter pen feature of Snipping tool.
Love the Windows Snipping tool, I've actually started using an FOSS utility called Greenshot to grab a lot of my screenshots. Just feels a lot more precise then the snipping tool.
For users a lot of the time now I'll tell them I'll send them instructions on how to do something, rather than telling them how to do it over the phone or showing them in person. Then I'll document it (with pictures) and e-mail it to them. That way, if another user has the same question (or the same user has forgotten what I already told them), I can just forward the e-mail to them. Over time I've built up quite a decent library of user instructions this way, which I need to get around to putting onto Sharepoint for users to self-serve.
This is a great idea, I should really start doing this.
Greenshot is AWESOME! I heard about it at my last job and tried it out. OMG! LOVE IT!
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Installing Greenshot now on my PC at the new job!
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I use Awesome screenshot : capture & annotate for Google Chrome browser and the snipping tool.
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@technobabble said:
I use Awesome screenshot : capture & annotate for Google Chrome browser and the snipping tool.
Never heard of that, I will look into it now.
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@technobabble said:
I use Awesome screenshot : capture & annotate for Google Chrome browser and the snipping tool.
Sounds cool.
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The next question I have is, who reviews your documentation? Do you send it your boss for review? Or just put it in [place] and assume it will be good when the time comes? I use the latter simply because we don't have any SOP for documentation here.
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Here since I am also the person that can get stuck working on something that I haven't seen before I do the review. I would just go through it step by step next time you have to do that item and make sure your documentation makes sense and you didn't miss anything.
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@coliver said:
Two main questions for the community.
What do you put into your documentation? Saying everything is a bit unrealistic although that would be the ideal, there has to be a cut off point where you assume most IT people have that base knowledge and thus doesn't need to be recorded
How do you write your documentation? I mean more along the lines of format, a log, how-to, etc?
I'm having an issue of what do I write up, I don't think I've really done anything special so it is difficult for me to continue with documentation when everything seems to be fairly (very) straight forward. I generally do all my write ups as how-to's, which makes them easy to work with and easy to pass along to someone who may not have the same technical acumen as I do.
I keep a standard format and try not to re-document anything that can easily be found online. My documentation is pretty much an explanation of why I did things the way they are, with config info, logical maps, basic info that should help any IT pro that is around after I leave can look at and be up to speed fairly quickly. I review it quarterly too, make changes and updates as needed.
