Alternatives to Sharepoint
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We want to replace our intranet with something better. Sharepoint is a pretty high cost so my boss wanted me to try to find something we could use in lieu of it. We would need to be able to host files in it. I personally think DocuWiki + Nextcloud could be great for this. The files just need to be accessible, not necessarily hosted on the same VM.
If you were attempting to create a sort of intranet site what would you use?
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Alfresco is considered the key direct competitor.
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@wirestyle22 said in Alternatives to Sharepoint:
We want to replace our intranet with something better. Sharepoint is a pretty high cost so my boss wanted me to try to find something we could use in lieu of it.
Sharepoint does so many things. You really have to define the goal, rather than the means, to determine what the alternative it. Sharepoint alone doesn't tell us what you are doing nor does it tell us what it should be doing. For all we know, Sharepoint is even a good solution for where you are today and a competitor wouldn't be a good option, either.
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Intranet can mean a lot of different things. Is there anything else you need aside from file storage and accessibility?
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@Kelly Ability to theme and it needs to look professional. That is basically it.
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
Ability to theme is a key feature that we'd need to consider. But that's not enough to know what the "it" is. It's the "it" that we are wondering about.
Imagine going into Walmart and they say "what do you need" and you say "well, it's blue". It doesn't narrow it down much.
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
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@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need. In short, all company documentation and links to web apps broken down by department. Very easy to do with a wiki.
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
This is where SharePoint shines... the blend of links (wiki) and document management. This is because SharePoint literally uses a wiki as the platform and builds a document library system into the wiki interface. It's a brilliant design.
I really hope that NextCloud eventually offers this option, because having a wiki interface inside NC would be the SharePoint killer for sure.
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@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
We pay for O365 but it's only for a few hundred users and I think we may move away from it. Not sure yet. No one is really using it. We have active accounts that doctor's have never logged into.
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
We pay for O365 but it's only for a few hundred users and I think we may move away from it. Not sure yet.
Well, you can go to a different plan and drop any Sharepoint. Right now O365 is one of the most inexpensive email providers, particularly since Google raised their prices. I know that this discussion might not seem germane to your question, but if you're already paying for something that includes Sharepoint for no additional cost it might be your best option.
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@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
We pay for O365 but it's only for a few hundred users and I think we may move away from it. Not sure yet.
Well, you can go to a different plan and drop any Sharepoint. Right now O365 is one of the most inexpensive email providers, particularly since Google raised their prices. I know that this discussion might not seem germane to your question, but if you're already paying for something that includes Sharepoint for no additional cost it might be your best option.
I think we will drop O365 (I'm not involved) and my boss specifically does not want to go with sharepoint IF we can have something that can fulfill our needs. I just want to experiment with my options and create some demo's for him to look at so I can go over the positives and negatives of each.
We may end up still going with it, it just depends on what is out there.
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@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
We pay for O365 but it's only for a few hundred users and I think we may move away from it. Not sure yet.
Well, you can go to a different plan and drop any Sharepoint. Right now O365 is one of the most inexpensive email providers, particularly since Google raised their prices. I know that this discussion might not seem germane to your question, but if you're already paying for something that includes Sharepoint for no additional cost it might be your best option.
I think we will drop O365 (I'm not involved) and my boss specifically does not want to go with sharepoint IF we can have something that can fulfill our needs. I just want to experiment with my options and create some demo's for him to look at so I can go over the positives and negatives of each.
We may end up still going with it, it just depends on what is out there.
That makes sense. I am not sure what to recommend. Most of my experience is with making Sharepoint work since it is included for no additional cost when the orgs that I've worked with have needed other licenses.
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@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
@Kelly Ability to theme and it needs to look professional. That is basically it.
What kind of information are you presenting, or is it only the file access thing?
Most of it is external links, but we do store some documentation in regards to policies and procedure. It's sort of a one stop shop for all information that an employee would need.
Are you paying extra for SharePoint or is it included in an O365 plan that isn't going to change even if you go to a different solution?
We pay for O365 but it's only for a few hundred users and I think we may move away from it. Not sure yet.
Well, you can go to a different plan and drop any Sharepoint. Right now O365 is one of the most inexpensive email providers, particularly since Google raised their prices. I know that this discussion might not seem germane to your question, but if you're already paying for something that includes Sharepoint for no additional cost it might be your best option.
I think we will drop O365 (I'm not involved) and my boss specifically does not want to go with sharepoint IF we can have something that can fulfill our needs. I just want to experiment with my options and create some demo's for him to look at so I can go over the positives and negatives of each.
We may end up still going with it, it just depends on what is out there.
That makes sense. I am not sure what to recommend. Most of my experience is with making Sharepoint work since it is included for no additional cost when the orgs that I've worked with have needed other licenses.
I think one of the strengths of what I'm trying to do is that I can build many different solutions for different use-cases instead of using one general product that wasn't designed specifically for us. Like having a wiki for employees that has a WYSIWYG editor and then use Wiki.JS for devops. Etc. It allows me to remove one thing I don't like and replace it instead of the entire platform, which is of value I think.
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@Kelly said in Alternatives to Sharepoint:
Right now O365 is one of the most inexpensive email providers,
hard to believe, but totally true. MS has made themselves the low cost offering, except for Zoho in the "large" space, and some really small players. Zoho is just about the only "scale to whatever size" player that is cheaper than MS left!
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@wirestyle22 said in Alternatives to Sharepoint:
I think we will drop O365 (I'm not involved)
Curiosity... to go to what?
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@scottalanmiller said in Alternatives to Sharepoint:
@wirestyle22 said in Alternatives to Sharepoint:
I think we will drop O365 (I'm not involved)
Curiosity... to go to what?
Not sure yet. I am trying to convince them to do a departmental switch to Zimbra to test it. Lots of projects currently.
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I moved some KB to Bookstack, other companies have just a WordPress site for their intranet.
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We're in a similar boat, as non O365 users we're looking for a low-cost easy to manage community intranet... host photos from events, post some useful docs for various departments(HR, etc.), useful urls for folks, have a centralized place for non emergency announcements...
