Anybody use Confluence for their project management/todos?



  • I'm still on the lookout for a todo manager after Producteev went belly up.
    It would be nice if there were any products with a half-decent free plan for a single person, but there just isn't. Most will hit you with some pretty major limits, like no comments on todos, no attachments, no scheduling, no sub-tasks, no labeling. Things that are kind of definitional to what is a task manager.

    I then turned to self-hosted products and was really digging in to Confluence. It has some pretty remarkable features for organizing content, or basically, using as a wiki. But I figure I can make it work as a todo/project manager too. And for a one-time payment of $10 for self-hosting, that's not bad.

    The one thing that IS bad, is the server requirements. It says it wants a quad core processor and like 6GB of RAM! I don't have any VPS that large, I just wanted to throw it on one my cPanel VPS servers at InMotion. But not if it wants to chew up 6GB of RAM and 4 CPUs!

    I found a dozen other various self-hosted projects around Github but these things haven't been touched in years and years. I definitely want something that feels modern and efficient.

    The only other project I'm considering is OpenProject.

    I'm just very surprised how there can be 900 todo and project management tools out there and none of them fit the needs of a single person with low budget. Even Confluence, it's $10 for up to 10 people, but if you pick more than 10, it suddenly jumps to $1500. Really? Another another popular one Wrike, which I think is really good, forces you to buy 5 people as a minimum, thus starts at like $25/m. That's just no good.
    Todoist is pretty nice, and a yearly billing of $30 isn't that bad, but I was hoping for other options to be on the table.



  • Asana? I like it.



  • Confluence needs a lot of horsepower, but not as much as they've listed there.



  • I am currently using Confluence, self-hosted on a Hyper-V server. I only have about 4GB of memory and it functions great and is very responsive. I am using it as a wiki for documentation. I also looked at BookStack, from a thread listed here on ML. As far as quick and easy to use, nice interface, copy and paste functions, BookStack was great! It's easy to organize documentation and notes, and can very easily be used as a todo list. The draw.io integration almost made me move from Confluence as most of my wikis have network diagrams and making changes in BookStack to those was simple.

    I ultimately decided to stick with Confluence for the sole fact that I am able to create a template page and then copy that page over and over while I enter new client's. This allowed for a standard look across all my pages. I realize I could have done something similar with BookStack and copy and paste, however, Confluence allowed me to re-organize pages a bit easier.

    I still use BookStack for creating diagrams and quick note taking. I believe @JaredBusch has an excellent post on getting BookStack setup quickly here on ML.

    Hope this helps!

    Edit: Here is the post for install https://mangolassi.it/topic/16471/install-bookstack-on-fedora-27



  • Interesting. I've had a BookStack install for some months now, I have a couple posts on here about that.

    It did not strike me as something to use for project management and todos. Unless all my todos are just written out in a plain text list which I'm not keen on. I could just open a Word file for that.



  • @guyinpv Sorry, I overlooked the project management part of your post. When I read todos I immediately thought a simple bulleted list of items to do thus the simplicity of BookStack. With that said, Confluence is stronger in that category. I don't use it for that but I see a lot of mention about it in their documentation.



  • @guyinpv said in Anybody use Confluence for their project management/todos?:

    Interesting. I've had a BookStack install for some months now, I have a couple posts on here about that.

    It did not strike me as something to use for project management and todos. Unless all my todos are just written out in a plain text list which I'm not keen on. I could just open a Word file for that.

    I'm actually using my NextCloud install... It's got a couple of nice option. If you want something only at your desk, it's got a Decks plugin -- think Kanban...

    If all you want is a Todo list, it has the "Todo" plugin. You can set due dates and stuff and via DAVdroid or OpenTasks, get it on your mobile device.



  • @dafyre said in Anybody use Confluence for their project management/todos?:

    @guyinpv said in Anybody use Confluence for their project management/todos?:

    Interesting. I've had a BookStack install for some months now, I have a couple posts on here about that.

    It did not strike me as something to use for project management and todos. Unless all my todos are just written out in a plain text list which I'm not keen on. I could just open a Word file for that.

    I'm actually using my NextCloud install... It's got a couple of nice option. If you want something only at your desk, it's got a Decks plugin -- think Kanban...

    If all you want is a Todo list, it has the "Todo" plugin. You can set due dates and stuff and via DAVdroid or OpenTasks, get it on your mobile device.

    I have NextCloud, been thinking about the todo plugin. But everything I read on it basically people use it for calendaring. Set all their todos with dates and then CalDAV it into some calendar app.
    My needs are less about calendars and dates and more about just having my projects and tasks in some database somewhere.



  • @guyinpv said in Anybody use Confluence for their project management/todos?:

    @dafyre said in Anybody use Confluence for their project management/todos?:

    @guyinpv said in Anybody use Confluence for their project management/todos?:

    Interesting. I've had a BookStack install for some months now, I have a couple posts on here about that.

    It did not strike me as something to use for project management and todos. Unless all my todos are just written out in a plain text list which I'm not keen on. I could just open a Word file for that.

    I'm actually using my NextCloud install... It's got a couple of nice option. If you want something only at your desk, it's got a Decks plugin -- think Kanban...

    If all you want is a Todo list, it has the "Todo" plugin. You can set due dates and stuff and via DAVdroid or OpenTasks, get it on your mobile device.

    I have NextCloud, been thinking about the todo plugin. But everything I read on it basically people use it for calendaring. Set all their todos with dates and then CalDAV it into some calendar app.
    My needs are less about calendars and dates and more about just having my projects and tasks in some database somewhere.

    Sorry... It's called Tasks, not Todo... but here's my screen shot
    0_1529440300757_c2e9b8c2-b62b-4a94-8fe5-9aca1e8bddb2-image.png

    When you set dates, you can definitely sync it to a calendar, but I haven't bothered setting that up.



  • My boss, the CFO, loves smartsheets. I can see why he loves it; it is a lot like Excel. I, on the other hand, would prefer basecamp or similar. I had no idea that smartsheets was as expensive as it is. I saw the monthly charge on the Amex statement for last month and it was over $5K! Now, I don't know how many users he has setup on it, but I haven't logged into mine for about 2 months now.



  • What level of project management are you wanting? There is quite a range there. There is something at the level of checkboxes in Evernote/OneNote all the way up to full MS Project.





  • @dafyre Looks like your basic list-of-checkboxes.

    Can the tasks have subtasks? Can they have a description and extra text/comments added to them, or attachments?

    I admin my needs seem to be complex. Or not?

    I use the word "todo" but I don't mean one sentence with a checkbox next to it. I'm not making a shopping list. So I do want the extra project management stuff to go along with it like subtasks, organization by folders or projects or clients or whatever term they use.
    I do like subtasks to help split up longer tasks. And a good description field for comments and notes. If it can track start and end dates, that's fine. Priority levels, cool, tags, ok, comment stream, nice, attachments handy.

    Producteev worked well and it was probably very similar to Asana and those direct competitors. Guess I can try free version of Asana, see what kind of limits I run into.



  • I've used both Asana and Nozbe. They both seemed fine.



  • If you're using Zoho for email, they have a decent basic task system as well.



  • @stacksofplates said in Anybody use Confluence for their project management/todos?:

    If you're using Zoho for email, they have a decent basic task system as well.

    0_1529454738479_task.png



  • @stacksofplates said in Anybody use Confluence for their project management/todos?:

    If you're using Zoho for email, they have a decent basic task system as well.

    I do use it personally and for my home business but not in the context I'm talking about.

    I'm giving Asana free version a try. If that doesn't cut it I'll just have to spring for yearly Todoist.



  • @guyinpv Asana has a pretty high ceiling so you should be able to make it work for you. ToDoist is what I use from time to time and i always liked it



  • @guyinpv said in Anybody use Confluence for their project management/todos?:

    Can the tasks have subtasks? Can they have a description and extra text/comments added to them, or attachments?
    I admin my needs seem to be complex. Or not?
    I use the word "todo" but I don't mean one sentence with a checkbox next to it. I'm not making a shopping list. So I do want the extra project management stuff to go along with it like subtasks, organization by folders or projects or clients or whatever term they use.
    I do like subtasks to help split up longer tasks. And a good description field for comments and notes. If it can track start and end dates, that's fine. Priority levels, cool, tags, ok, comment stream, nice, attachments handy.

    Following up on Tasks for NextCloud
    Subtasks: Yes
    Extra Text/Comments: Yes
    Organization by Folders/Projects/Clients/etc: Yes
    Start/End Dates: Yes
    Priority Levels: Yes
    Tags: Yes
    Comment Stream: No
    Attachments: No



  • @guyinpv said in Anybody use Confluence for their project management/todos?:

    @dafyre Looks like your basic list-of-checkboxes.

    Can the tasks have subtasks? Can they have a description and extra text/comments added to them, or attachments?

    I admin my needs seem to be complex. Or not?

    I use the word "todo" but I don't mean one sentence with a checkbox next to it. I'm not making a shopping list. So I do want the extra project management stuff to go along with it like subtasks, organization by folders or projects or clients or whatever term they use.
    I do like subtasks to help split up longer tasks. And a good description field for comments and notes. If it can track start and end dates, that's fine. Priority levels, cool, tags, ok, comment stream, nice, attachments handy.

    Producteev worked well and it was probably very similar to Asana and those direct competitors. Guess I can try free version of Asana, see what kind of limits I run into.

    Yeah, you can do Subtasks, absolutely.

    0_1529606479337_de37aacd-6c86-49d2-ac45-5a5ac1051966-image.png

    My issue is that it only shows the Subtask start dates on a calendar, or if you click on one of them.


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