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    SharePoint Online as a File Server

    IT Discussion
    sharepoint online networking file server migration server 2008 r2
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    • J
      JBlaze last edited by

      We're thinking of decommissioning our Win 2008R2 file servers and migrating our files to Office 365 Sharepoint Online. We have business premium licenses so we want to take advantage of this service since it won't be at an extra cost. What are the limitations of using SharePoint Online as a file server? Are videos, adobe illustrator, various graphics files, PowerPoint files supported? Can you save QuickBooks project files? Is there a limit on the number of folders and files we can host cause we have a bunch? Do we have to worry about SharePoint iterations and revisions breaking stuff? What's the migration time and user training involved? We're looking at migrating close to 15000 files of different sizes. Looking to understand the limitations and problems since this will be a very big move for us.

      dbeato F 2 Replies Last reply Reply Quote 0
      • dbeato
        dbeato @JBlaze last edited by

        @jblaze said in SharePoint Online as a File Server:

        We're thinking of decommissioning our Win 2008R2 file servers and migrating our files to Office 365 Sharepoint Online. We have business premium licenses so we want to take advantage of this service since it won't be at an extra cost. What are the limitations of using SharePoint Online as a file server? Are videos, adobe illustrator, various graphics files, PowerPoint files supported? Can you save QuickBooks project files? Is there a limit on the number of folders and files we can host cause we have a bunch? Do we have to worry about SharePoint iterations and revisions breaking stuff? What's the migration time and user training involved? We're looking at migrating close to 15000 files of different sizes. Looking to understand the limitations and problems since this will be a very big move for us.

        It is good to take advantage of your Office 365 Licenses that you pay for. That said there is limitation on how you access it and what you can store.

        • Quickbook Projects Files and Company files are not supported, not because it cannot be stored but it won't work on the application.

        • Yes, videos, adobe illustrator, various graphics files, PowerPoint files are supported.

        Please see the limits of Sharepoint below:
        https://technet.microsoft.com/en-us/library/mt842345.aspx
        0_1517924958284_2018-02-06_0849.png .

        Webdav is very limited also on Sharepoint. I would say that getting used to it will take some time just because of how changes affect people.

        J 1 Reply Last reply Reply Quote 0
        • gjacobse
          gjacobse last edited by

          Ugh - Sharepoint of QB? Forget it (IMO)

          Go with a local NAS with remote backup to something like Backblaze or such...

          @scottalanmiller

          Mike Davis 1 Reply Last reply Reply Quote 0
          • F
            Francesco Provino @JBlaze last edited by

            @jblaze I've been on Dropbox enterprise for one year... and now we are back to traditional SMB shares (latest SMB 3 with encryption etc, but still SMB).

            For us it didn't work well. If you have a big amount of files (over 100Gb of active stuff), in my opinion it's not gonna work.

            J 1 Reply Last reply Reply Quote 2
            • F
              Francesco Provino last edited by

              I've been a great fan of the idea of lanless-SaaS everything, but for most of the environment it would simply not work. A great clustered SMB share, with branchecache etc will do the job better than everything else, if your stuff is massive.

              1 Reply Last reply Reply Quote 0
              • J
                JBlaze @dbeato last edited by

                @dbeato Hi dbeato! I actually run into this list of limitations. Though it is helpful, not sure how to quantify this in relation to our environment. Granted, changes do affect people. We're not looking to take advantage of something solely because it is available. We're looking for a value add not just a cheap option. Can you speak on the migration time and user training involved? Also things like the 5000 item limit threshold

                dbeato 1 Reply Last reply Reply Quote 0
                • J
                  JBlaze @Francesco Provino last edited by JBlaze

                  @francesco-provino 100GB alone is Graphics Files. About 250GB is just PST backups. For everything, I'd say we need 1.5 - 2TB of space. JPG, ZIP, AI, and PPT are in the 30GBs each.

                  NerdyDad F 2 Replies Last reply Reply Quote 0
                  • NerdyDad
                    NerdyDad @JBlaze last edited by

                    @jblaze You backup your pst files to the same systems as the email servers? You might as well backup the pst files directly onto the Exchange server in house.

                    J 1 Reply Last reply Reply Quote 0
                    • dbeato
                      dbeato @JBlaze last edited by

                      @jblaze said in SharePoint Online as a File Server:

                      @dbeato Hi dbeato! I actually run into this list of limitations. Though it is helpful, not sure how to quantify this in relation to our environment. Granted, changes do affect people. We're not looking to take advantage of something solely because it is available. We're looking for a value add not just a cheap option. Can you speak on the migration time and user training involved? Also things like the 5000 item limit threshold

                      Migration is tricky as you need to make sure you don't have special characters as they will not be synced. Also you need to plan for OneDrive per user files and then Sharepoint for the Shared files and make sure the security permissions are assigned properly.
                      The 5,000 item limit is for WebDav and the OneDrive CLient which will have trouble with more files than that.

                      1 Reply Last reply Reply Quote 0
                      • Dashrender
                        Dashrender last edited by

                        Anyone here know of a company that completely ditched local fileshares and moved wholly to ODfB and Sharepoint?

                        dbeato scottalanmiller black3dynamite 3 Replies Last reply Reply Quote 0
                        • dbeato
                          dbeato @Dashrender last edited by

                          @dashrender said in SharePoint Online as a File Server:

                          Anyone here know of a company that completely ditched local fileshares and moved wholly to ODfB and Sharepoint?

                          We had two customers that did that, and they regretted it. That's because I know it first hand. I have a lot of customers with Dropbox and NextCloud.

                          1 Reply Last reply Reply Quote 2
                          • scottalanmiller
                            scottalanmiller @Dashrender last edited by

                            @dashrender said in SharePoint Online as a File Server:

                            Anyone here know of a company that completely ditched local fileshares and moved wholly to ODfB and Sharepoint?

                            We wanted to but it wasn't good. We went to Nextcloud instead, which is way more enterprise than ODfB.

                            1 Reply Last reply Reply Quote 1
                            • black3dynamite
                              black3dynamite @Dashrender last edited by

                              @dashrender said in SharePoint Online as a File Server:

                              Anyone here know of a company that completely ditched local fileshares and moved wholly to ODfB and Sharepoint?

                              Right now, I use a combination of Windows or Linux file servers for common shares and Nextcloud for users data only.

                              1 Reply Last reply Reply Quote 0
                              • F
                                Francesco Provino @JBlaze last edited by

                                @jblaze no way with more than 1Tb of litlle files.
                                The dropbox client at startup can get a modern i5 with a good ssd to it’s knee at every user login.
                                The smart sync feature looks useful, but many software doesn’t work giod with that. Either, re-sync a big file often can be painful for your wan connection.
                                You can drop smart sync but then you need 1-2 tb of good storage PER CLIENT to match the performance of a simple fileserver…

                                1 Reply Last reply Reply Quote 0
                                • momurda
                                  momurda last edited by

                                  Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                  I cant think of two worse 'solutions' for file storage/sharing.

                                  scottalanmiller 1 Reply Last reply Reply Quote 0
                                  • scottalanmiller
                                    scottalanmiller @momurda last edited by

                                    @momurda said in SharePoint Online as a File Server:

                                    Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                    I cant think of two worse 'solutions' for file storage/sharing.

                                    Not of which I am aware. I like Sharepoint conceptually, but not in practice.

                                    1 Reply Last reply Reply Quote 0
                                    • J
                                      JBlaze @NerdyDad last edited by

                                      @nerdydad said in SharePoint Online as a File Server:

                                      @jblaze You backup your pst files to the same systems as the email servers? You might as well backup the pst files directly onto the Exchange server in house.

                                      They're actually saved locally in our Archive Server, just weighing options on using SharePoint online and ditching the infrastructure.

                                      @scottalanmiller said in SharePoint Online as a File Server:

                                      @momurda said in SharePoint Online as a File Server:

                                      Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                      I cant think of two worse 'solutions' for file storage/sharing.

                                      Not of which I am aware. I like Sharepoint conceptually, but not in practice.

                                      My thoughts exactly. In concept, it's a great idea until you look at the planning, execution, and maintenance of the service by the end-user. It seems like a mixed bag of experiences wavering on "it's ok" or "it isn't good" dependent on people's environment.

                                      scottalanmiller 1 Reply Last reply Reply Quote 2
                                      • scottalanmiller
                                        scottalanmiller @JBlaze last edited by

                                        @jblaze said in SharePoint Online as a File Server:

                                        @scottalanmiller said in SharePoint Online as a File Server:

                                        @momurda said in SharePoint Online as a File Server:

                                        Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                        I cant think of two worse 'solutions' for file storage/sharing.

                                        Not of which I am aware. I like Sharepoint conceptually, but not in practice.

                                        My thoughts exactly. In concept, it's a great idea until you look at the planning, execution, and maintenance of the service by the end-user. It seems like a mixed bag of experiences wavering on "it's ok" or "it isn't good" dependent on people's environment.

                                        If you have nothing but IT people using it, or someone who is dedicated to managing it, it might be okay. But the platform is bloated, slow, and expensive even when working great. And it almost never is. People just start using it like a big shared folder and it all falls apart.

                                        momurda 1 Reply Last reply Reply Quote 0
                                        • momurda
                                          momurda @scottalanmiller last edited by

                                          @scottalanmiller said in SharePoint Online as a File Server:

                                          @jblaze said in SharePoint Online as a File Server:

                                          @scottalanmiller said in SharePoint Online as a File Server:

                                          @momurda said in SharePoint Online as a File Server:

                                          Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                          I cant think of two worse 'solutions' for file storage/sharing.

                                          Not of which I am aware. I like Sharepoint conceptually, but not in practice.

                                          My thoughts exactly. In concept, it's a great idea until you look at the planning, execution, and maintenance of the service by the end-user. It seems like a mixed bag of experiences wavering on "it's ok" or "it isn't good" dependent on people's environment.

                                          If you have nothing but IT people using it, or someone who is dedicated to managing it, it might be okay. But the platform is bloated, slow, and expensive even when working great. And it almost never is. People just start using it like a big shared folder and it all falls apart.

                                          Yea, but you can have 500,000 site collections per tenant! The best part about that, I dont even know anybody that knows what a site collection is.

                                          dbeato 1 Reply Last reply Reply Quote 1
                                          • dbeato
                                            dbeato @momurda last edited by

                                            @momurda said in SharePoint Online as a File Server:

                                            @scottalanmiller said in SharePoint Online as a File Server:

                                            @jblaze said in SharePoint Online as a File Server:

                                            @scottalanmiller said in SharePoint Online as a File Server:

                                            @momurda said in SharePoint Online as a File Server:

                                            Is anybody in the world happy with Sharepoint Online or OneDrive for Business?
                                            I cant think of two worse 'solutions' for file storage/sharing.

                                            Not of which I am aware. I like Sharepoint conceptually, but not in practice.

                                            My thoughts exactly. In concept, it's a great idea until you look at the planning, execution, and maintenance of the service by the end-user. It seems like a mixed bag of experiences wavering on "it's ok" or "it isn't good" dependent on people's environment.

                                            If you have nothing but IT people using it, or someone who is dedicated to managing it, it might be okay. But the platform is bloated, slow, and expensive even when working great. And it almost never is. People just start using it like a big shared folder and it all falls apart.

                                            Yea, but you can have 500,000 site collections per tenant! The best part about that, I dont even know anybody that knows what a site collection is.

                                            It means a group of Sharepoint SItes under one main Sharepoint site. Also make sure to enable recycle bin for all your Sharepoint Sites, otherwise recovery is a pain.

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