O365 and backups



  • Good morning all - it's been a while. How is everyone over in ML land?

    OK onto my question.

    Backups of O365. Scott has told all of us about his horrible personal experiences with his accounts, but there seems to be a lot more involved there than simply MS f'ed up and broke his accounts. That said, what does everyone do to ensure data continuity of their O365 stored data? Does MS take backups? I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?


  • Service Provider

    @Dashrender said in O365 and backups:

    Does MS take backups? I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    Yes THEY take them. No they do NOT expose the to you. If your users delete things, MS does not provide a recovery path.



  • They replicate the data to different spaces geographically, but those are not resting backups of your data. They are just living replicas of the same data.

    There are 2 ways that I am able to recover emails and both are done with Veeam.

    1. Endpoint recovery - You can recover the pst files from the endpoint backup and recover copy of the emails from the backup.

    2. O365 Backup Tool - Veeam has released an O365 backup tool in version 9.5 that will pull down your data to one of your repositories to a resting backup from O365. I haven't had experience with it, but, from what I am reading, that is the idea that I am getting from it.

    There maybe other ways, not using Veeam that might be better, but I am not aware of them.



  • I've been playing with Backupify. Works pretty nicely.

    I think there is a pretty good argument to @scottalanmiller's case of not needing backups. Because under what circumstance would you need them?

    It's really a small percentage of things that could happen to cause you to lose your data if the system is set up right. Is it worth it? I think that's a case-by-case answer.



  • @scottalanmiller said in O365 and backups:

    @Dashrender said in O365 and backups:

    Does MS take backups? I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    Yes THEY take them. No they do NOT expose the to you. If your users delete things, MS does not provide a recovery path.

    So then their backups are only useful in the case where they, MS, have problems. Making them near useless for day to day use. And only useful in the case of a MS DR situation.



  • @BRRABill said in O365 and backups:

    I've been playing with Backupify. Works pretty nicely.

    I think there is a pretty good argument to @scottalanmiller's case of not needing backups. Because under what circumstance would you need them?

    It's really a small percentage of things that could happen to cause you to lose your data if the system is set up right. Is it worth it? I think that's a case-by-case answer.

    Setup correctly - wow - that's a bag of snakes statement!

    I know Sharepoint has the ability to show old versions - though I don't know if it's one by default. What about things that are synced via ODfB? Do they have versioning as well? If not, they easily suffer from Cryptoware problems if using the sync client.

    I know that Exchange also has a default setup of not purgingitems for days or even weeks after being deleted by a user, and should be recoverable from (for a lack of the correct term) the extended recycle bin.


  • Service Provider

    @Dashrender said in O365 and backups:

    @scottalanmiller said in O365 and backups:

    @Dashrender said in O365 and backups:

    Does MS take backups? I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    Yes THEY take them. No they do NOT expose the to you. If your users delete things, MS does not provide a recovery path.

    So then their backups are only useful in the case where they, MS, have problems. Making them near useless for day to day use. And only useful in the case of a MS DR situation.

    Correct, they are there to ensure that the service does not fail. They protect against their failure. Up to you to protect against yours.



  • @scottalanmiller said

    Correct, they are there to ensure that the service does not fail. They protect against their failure. Up to you to protect against yours.

    But your contention is usually there shouldn't be an issue with the safeguards in place, correct?

    (Though I am paranoid and would still want a backup.)



  • Anybody tried UpSafe?


  • Service Provider

    @Dashrender said in O365 and backups:

    I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    You use the tools built into the application to recover.

    To recover a deleted email, you right click on the deleted items and go into recover deleted items.
    0_1492792515398_upload-10b7eae2-7b58-4860-ba03-aba09b9e06bf

    To recover something deleted in ODfB or SharePoint, you go into the online recycle bin.
    0_1492792753582_upload-2e268694-1531-48ad-8c60-fb5c1ace1614

    Or the Second Stage Recycle bin.
    0_1492792782550_upload-4e333c24-c1f4-48f3-bd0f-a88ab6c4fcf6


  • Service Provider

    All of you are not answering the question that @Dashrender posed. he asked about recovering user deleted stuff. that is all built into the platform.

    Granted he titled the topic different than his actual question.



  • @JaredBusch said in O365 and backups:

    @Dashrender said in O365 and backups:

    I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    You use the tools built into the application to recover.

    To recover a deleted email, you right click on the deleted items and go into recover deleted items.
    0_1492792515398_upload-10b7eae2-7b58-4860-ba03-aba09b9e06bf

    To recover something deleted in ODfB or SharePoint, you go into the online recycle bin.
    0_1492792753582_upload-2e268694-1531-48ad-8c60-fb5c1ace1614

    Or the Second Stage Recycle bin.
    0_1492792782550_upload-4e333c24-c1f4-48f3-bd0f-a88ab6c4fcf6

    Unless the user tries really hard to delete something you will be able to recover it. If you are worried about this being done maliciously you can setup legal retention periods for emails as well.



  • @JaredBusch said in O365 and backups:

    @Dashrender said in O365 and backups:

    I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    You use the tools built into the application to recover.

    To recover a deleted email, you right click on the deleted items and go into recover deleted items.
    0_1492792515398_upload-10b7eae2-7b58-4860-ba03-aba09b9e06bf

    To recover something deleted in ODfB or SharePoint, you go into the online recycle bin.
    0_1492792753582_upload-2e268694-1531-48ad-8c60-fb5c1ace1614

    Or the Second Stage Recycle bin.
    0_1492792782550_upload-4e333c24-c1f4-48f3-bd0f-a88ab6c4fcf6

    JB - have you done this with ODfB sync'ed things as well?



  • @coliver said

    Unless the user tries really hard to delete something you will be able to recover it. If you are worried about this being done maliciously you can setup legal retention periods for emails as well.

    That was always one of my concerns ... that someone would get the Admin credentials and destroy everything.

    Of course, that can happen to any server right now, but a regular server is easier to back up.


  • Service Provider

    @BRRABill said in O365 and backups:

    @coliver said

    Unless the user tries really hard to delete something you will be able to recover it. If you are worried about this being done maliciously you can setup legal retention periods for emails as well.

    That was always one of my concerns ... that someone would get the Admin credentials and destroy everything.

    Of course, that can happen to any server right now, but a regular server is easier to back up.

    What if they got into your backup system and destroyed everything?


  • Service Provider

    @Dashrender said in O365 and backups:

    @JaredBusch said in O365 and backups:

    @Dashrender said in O365 and backups:

    I'm talking about both email and Sharepoint/ODfB storage. If I delete something (or a user does) how hard is it to recover? and inside what time frame?

    You use the tools built into the application to recover.

    To recover a deleted email, you right click on the deleted items and go into recover deleted items.
    0_1492792515398_upload-10b7eae2-7b58-4860-ba03-aba09b9e06bf

    To recover something deleted in ODfB or SharePoint, you go into the online recycle bin.
    0_1492792753582_upload-2e268694-1531-48ad-8c60-fb5c1ace1614

    Or the Second Stage Recycle bin.
    0_1492792782550_upload-4e333c24-c1f4-48f3-bd0f-a88ab6c4fcf6

    JB - have you done this with ODfB sync'ed things as well?

    I just showed you the ODfB screen in that port you quoted.


  • Service Provider

    @BRRABill said in O365 and backups:

    @coliver said

    Unless the user tries really hard to delete something you will be able to recover it. If you are worried about this being done maliciously you can setup legal retention periods for emails as well.

    That was always one of my concerns ... that someone would get the Admin credentials and destroy everything.

    Of course, that can happen to any server right now, but a regular server is easier to back up.

    Grant anyone admin access (intentional or not) and you always lose. So that is not relevant.



  • @scottalanmiller said

    What if they got into your backup system and destroyed everything?

    Well then you'd have some issues.

    Hopefully you have offsite backup they can't access.



  • Security rules... make someone an admin and you have to trust them.


Log in to reply
 

Looks like your connection to MangoLassi was lost, please wait while we try to reconnect.