Virtual Data Room recommendations



  • I am using Citrix ShareFile service at the moment and I would like to know what others are using out there.
    (I have been using ShareFile for 4-5 years but thinking of switching to something better due to its limitations when it comes to auditing and reporting)



  • A lot of us use NextCloud. That's what NTG uses. ownCloud was popular before the split, most of us switched or are switching to NextCloud.



  • @sn said in Virtual Data Room recommendations:

    I am using Citrix ShareFile service at the moment and I would like to know what others are using out there.
    (I have been using ShareFile for 4-5 years but thinking of switching to something better due to its limitations when it comes to auditing and reporting)

    What kind of auditing and reporting are you looking for?



  • @scottalanmiller Are you using NextCloud as a file server or a virtual data room?
    I am using Egnyte Cloud as my file server but surely do not want to enable 3rd party access on it and that is why I went for a separate, dedicated virtual data room service from Citrix.



  • @BRRABill Some simple sensible auditing!

    With Citrix ShareFile, I can't see those users/groups created by other employees even with my super user account and Citrix call it as a "security feature"!

    From an IT admin perspective, if my boss ask for an audit report, I will then need to either request those employees to share the users/groups created by them with me or call up Citrix support and wait for the level 3 engineer to generate the report from backend and send it to me next day!!



  • @sn said in Virtual Data Room recommendations:

    @BRRABill Some simple sensible auditing!

    With Citrix ShareFile, I can't see those users/groups created by other employees even with my super user account and Citrix call it as a "security feature"!

    From an IT admin perspective, if my boss ask for an audit report, I will then need to either request those employees to share the users/groups created by them with me or call up Citrix support and wait for the level 3 engineer to generate the report from backend and send it to me next day!!

    That doesn't sound like an enterprise solution at all.



  • @sn said in Virtual Data Room recommendations:

    @scottalanmiller Are you using NextCloud as a file server or a virtual data room?

    FileServer. I don't know what "virtual data room" means. That's a new term to me.



  • @sn said in Virtual Data Room recommendations:

    ...dedicated virtual data room service from Citrix.

    What about it makes it that rather than a file server? What does "virtual data room" mean? I've literally never heard the term and the words don't suggest anything to me. I'm not sure what a "data room" is, so don't know what would make this one and something else not one, nor am I clear what would make one virtual versus normal.



  • @scottalanmiller Technically "virtual data room" is similar to file server and primarily accessed over a browser session. In addition to the standard file server features, it may also include features like-

    1. Bulk watermarking of documents
    2. "View only" mode for documents
    3. Real time activity logs
    4. Remote document shredding
    5. Fenced view to protect documents from someone taking a photo of the monitor with document open
    6. Q & A section and live discussions etc.

    From a usage perspective, our "virtual data room" is shared between a bunch of firms (like insurers, lawyers, auditors, investors, engineering and construction companies etc) with different access levels who are working towards the completion of a specific project which may take 2-5 years to complete (please note, we are into wind/solar farm development). So I surely do not want all these guys on my file server doing crazy things like creating users and modifying originals.

    At the moment, I am thinking of evaluating https://www.idealsvdr.com/virtual-data-room-features/ to see if they are worth switching from my current provider.



  • @sn said in Virtual Data Room recommendations:

    @scottalanmiller Technically "virtual data room" is similar to file server and primarily accessed over a browser session. In addition to the standard file server features, it may also include features like-

    1. Bulk watermarking of documents
    2. "View only" mode for documents
    3. Real time activity logs
    4. Remote document shredding
    5. Fenced view to protect documents from someone taking a photo of the monitor with document open
    6. Q & A section and live discussions etc.

    From a usage perspective, our "virtual data room" is shared between a bunch of firms (like insurers, lawyers, auditors, investors, engineering and construction companies etc) with different access levels who are working towards the completion of a specific project which may take 2-5 years to complete (please note, we are into wind/solar farm development). So I surely do not want all these guys on my file server doing crazy things like creating users and modifying originals.

    At the moment, I am thinking of evaluating https://www.idealsvdr.com/virtual-data-room-features/ to see if they are worth switching from my current provider.

    Interesting. Seems like a mistake in terms. Why does being available over "web" make it "virtual". Seems like a marketing term. I don't see anyone but Citrix using it, and Citrix has a trend of totally making up and misusing terms. Citrix' use of "virtual" is the industry standard for "wrong". I have a feeling that this isn't a legitimate term. Looking at the wikipedia entry for it, it looks very suspect. And the definition doesn't feel right - a specific access technology for something so general wouldn't be appropriate. And the lack of other products or vendors using the term for something so common and normal is suspicious. For example, Sharepoint and Alfresco have been doing this for forever, but never use the term.