Saving E-Mails From Exchange Online To Local Folders



  • For a lawsuit, I've been asked to search and look for most communications with a client and then save and send to a lawyer. I know in full Outlook, I can select the messages I want, right click over the selections and choose CONVERT TO ADOBE PDF but that is because I have full Adobe. It then neatly separates each email in the PDF (though does require FLASH). Very nice.

    However, I've been asked to go through 5-6 mails boxes and save these email exchanges with this customer. I tried OWA but no option like this or to even save bulk emails. Can't even bulk forward mails on OWA.

    Beyond going to each user 's Outlook and saving or logging into my PC with a different profile and connecting to each mailbox to save the selected emails, is there anything else I can do? Any powershell scripts perhaps?

    Sadly, this was brought to me late and they want it by end of day, so might have to go to each PC.



  • Time to get familiar with the Security and Compliance Center. I think it is included with all versions of O365. You can do discovery and auditing right from the console on every mailbox (or just a few) in your system. On top of that you can download a zip with all the emails, files, and data, that you find during a discovery session.



  • Thanks...I'll check it out...no time better than now to learn it but man, short notice on their part...



  • @garak0410 said in Saving E-Mails From Exchange Online To Local Folders:

    Thanks...I'll check it out...no time better than now to learn it but man, short notice on their part...

    Yep, it's a good system and can do some pretty powerful things.



  • @coliver said in Saving E-Mails From Exchange Online To Local Folders:

    @garak0410 said in Saving E-Mails From Exchange Online To Local Folders:

    Thanks...I'll check it out...no time better than now to learn it but man, short notice on their part...

    Yep, it's a good system and can do some pretty powerful things.

    This is great advice...working on content search now...



  • You don't actually need to log into your PC to see different exchange users. You can go into the control panel, Mail applet and change the default behavior from a selected Outlook profile to a drop down list of all those on the current profile. I do this all the time. You can even add new profiles directly from that screen when launching Outlook.

    Just an FYI for a different future troubleshoot.

    Coliver's suggestion is the best for your current situation.



  • @Dashrender said in Saving E-Mails From Exchange Online To Local Folders:

    You don't actually need to log into your PC to see different exchange users. You can go into the control panel, Mail applet and change the default behavior from a selected Outlook profile to a drop down list of all those on the current profile. I do this all the time. You can even add new profiles directly from that screen when launching Outlook.

    Just an FYI for a different future troubleshoot.

    Coliver's suggestion is the best for your current situation.

    That requires a ton of additional permissions though... The security and compliance center will do this without additional permissions and much quicker then using the outlook fast client. This is exactly the use case it was designed for.



  • @coliver said in Saving E-Mails From Exchange Online To Local Folders:

    @Dashrender said in Saving E-Mails From Exchange Online To Local Folders:

    You don't actually need to log into your PC to see different exchange users. You can go into the control panel, Mail applet and change the default behavior from a selected Outlook profile to a drop down list of all those on the current profile. I do this all the time. You can even add new profiles directly from that screen when launching Outlook.

    Just an FYI for a different future troubleshoot.

    Coliver's suggestion is the best for your current situation.

    That requires a ton of additional permissions though... The security and compliance center will do this without additional permissions and much quicker then using the outlook fast client. This is exactly the use case it was designed for.

    Sure, of course. I only mentioned it for other purposes of needing to connect to the account, not for compliance ones.



  • The content search has been awesome but running into a problem...management challenged me to a this OR this OR this search and everything after Feb 01, 2014. Seems easy to do but it still seems to pull in data pre-Feb 2014 and management wants me to try to fix that but can't . Any suggestions?



  • @garak0410 said in Saving E-Mails From Exchange Online To Local Folders:

    The content search has been awesome but running into a problem...management challenged me to a this OR this OR this search and everything after Feb 01, 2014. Seems easy to do but it still seems to pull in data pre-Feb 2014 and management wants me to try to fix that but can't . Any suggestions?

    I think it executes in order for some reason. Have you tried putting the OR clause for the date before anything else.



  • @garak0410 said in Saving E-Mails From Exchange Online To Local Folders:

    The content search has been awesome but running into a problem...management challenged me to a this OR this OR this search and everything after Feb 01, 2014. Seems easy to do but it still seems to pull in data pre-Feb 2014 and management wants me to try to fix that but can't . Any suggestions?

    Are you certain which date field you are pulling against?

    Because Exchange also tracks when something was brought into a mailbox or something.

    I have run up against this when converting people from old systems to Exchange (on prem back then).

    I would connect outlook to the new Exchange account and then drag everything from the old POP account into the Exchange account and it all worked fine, but then when I turned on archiving to archive the really ancient crap out to a PST for removal to cold storage, the auto archive did not process anything because nothing was older than 6 months in Exchange itself. Even though the emails were 10 years old.



  • There is nothing really private here so I'll post my content search query here:

    0_1473703316047_pentaMail01.jpg

    It doesn't matter if I do a general DATE or as in picture, RECEIVED or SENT options:



  • @garak0410 said in Saving E-Mails From Exchange Online To Local Folders:

    There is nothing really private here so I'll post my content search query here:

    0_1473703316047_pentaMail01.jpg

    It doesn't matter if I do a general DATE or as in picture, RECEIVED or SENT options:

    The general date one would be what you want to do. Let me see if it is working on mine.



  • Yeah, the last query went from just standard DATE and pulled the same exact results as using RECEIVED and SENT.


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